Understand the outcome
The link and optional network restriction are the only access controls on the TV.
Station Board turns a station TV into a no-login display. Design boards on a 1920×1080 canvas with 20 widgets, rotate up to three slides, and publish through a private launch link you can rotate and restrict to your station’s network. Live widgets refresh every 30 seconds. Station Board requires Core, Integrations, and Time Clock.
This guide focuses specifically on “Secure, rotate, and restrict a Station Board link.” Complete it from an account with the appropriate Station Board access, verify it from the affected member or operational view, and preserve existing records rather than repurposing historical configuration.
Before you begin
Make the decision before changing the screen. Record the current configuration when the department already uses this feature, and use a test record or test account when the change can affect active members.
- Know your station’s public IP or CIDR range.
- Plan how TVs get a new link.
Do not work around it from another member’s account. Confirm that Station Board is enabled, its dependencies are active, and your role grants the exact management action required for this task.
Where to work and what access you need
Start from the portal destination named in the procedure. Administrators normally need permission to view Station Board plus the specific create, edit, manage, approve, report, or all-record action used by the task. Visibility alone does not grant management access.
- Station Boards
/settings/station-board - Board editor
/settings/station-board/:id - Public display
/board/:token
Required foundation
- Core must be enabled and correctly configured before this workflow can operate reliably.
- Integrations must be enabled and correctly configured before this workflow can operate reliably.
- Time Clock must be enabled and correctly configured before this workflow can operate reliably.
If your department uses custom roles, test the procedure with that role—not only with a full administrator account. This confirms the people responsible for daily operations can complete the workflow without receiving unrelated access.
Complete the task
- Step 1Review boards
Confirm only intended boards are published.
- Step 2Add restrictions
Enter IPv4/IPv6 addresses or CIDR ranges.
- Step 3Test at the station
Open the board on the TV.
- Step 4Test from elsewhere
Confirm other networks are blocked.
- Step 5Rotate if exposed
Generate a new link and update every TV.
- Step 6Unpublish retired boards
Turn off boards you no longer use.
Operational safeguards
Apply these module-level controls while completing the procedure. They prevent a technically saved configuration from becoming an operational or access problem later.
- Control point
Enable Integrations and Time Clock before creating a board. - Control point
Test each integration before adding its widget. - Control point
Start from a template and keep the first board simple. - Control point
Preview every slide at 1920×1080 from across the room. - Control point
Treat the launch link like a password. - Control point
Restrict the link to the station network when the address is stable.
Verify the result
Do not consider the setup complete merely because the save action succeeded. Confirm the behavior from the user-facing or operational view, then retain evidence of the test when department policy requires it.
- The TV opens the board.
- Old links stop working.
- Other networks are blocked.
If any verification fails, return to the source configuration and correct it there. Do not edit a report or downstream record to conceal an incorrect setup.
Troubleshooting
Station IP changed
Update the restriction.
TV stopped working after rotation
Update the TV with the new link.
Link was shared
Rotate it immediately.
Connected modules and downstream effects
A change here can alter what members see, what data appears in reports, or how another module completes its workflow. Review the connected areas below before making a department-wide change.
- SchedulingAvailability, rotations, schedule building, trades, time off, and callouts.
- CreditsActivities, goals, periods, requests, leaderboard, prizes, and Time Clock credit.
After deployment, test one complete workflow from the originating module through every connected destination your department uses. Document the final configuration so another administrator can audit or reproduce it later.
Continue in Station Board
Return to the Station Board module guide for connected workflows, dependencies, portal destinations, and additional procedures.