Members use old copies
The current published version is the one members see, read, and sign.
People & readiness Documents & compliance
Resources
Formerly Policies
One library for SOGs, policies, protocols, decks, spreadsheets, and images, with versioning, targeting, and acknowledgement or signature tracking.
- Versioned documents
- Acknowledge or sign
- Sign-off tracked per version
Why departments switch
What Resources fixes.
One library for SOGs, policies, EMS protocols, HR documents, PDFs, PowerPoint decks, Word files, spreadsheets, images, and video. Members read PDFs right on the page, and each document can be reference-only or require an acknowledgement or a signature, including fields placed on the PDF and stamped into a signed copy. Completion is tracked against the exact version each member read.
- One current version
- Clear member requirements
- Completion pinned to a version
Acknowledgement is informal
Require an acknowledgement or a signature, with a due date and a review date.
Completion is hard to prove
Every completion is tied to a specific version, with time, method, IP address, and device.
Chasing signatures
Every document shows who is done and who is waiting, with one-click reminders and exports.
Inside the module
A closer look at Resources.
Real screens from Station Clipboard, shown with a sample department.
01
Read and sign off
The current version on the page, with the member’s acknowledgement beside it.
- PDF rendered on the page
- Three versions with change notes
- Acknowledge against version 3
02
Sign-off tracking
Who has acknowledged the latest version and who is still waiting.
- Remind everyone waiting at once
- Add members after publishing
- Export the list as CSV or PDF
03
Member documents
A member’s documents by category, with what still needs their sign-off.
- Needs-sign-off banner up top
- Browse by category
- Signed and acknowledged status
04
Categories
Color-coded categories for SOGs, EMS protocols, safety, HR, forms, and training.
- Six colored categories
- Document count per category
On the phone
Documents on a phone
Members find a document and sign off from their phone.
How it works
From setup to a record you can trust.
Upload and classify
Add the file, a reference number, a category, and the roles or members it is for.
Set requirements
Choose reference-only, acknowledgement, or signature, plus effective, due, and review dates.
Sign off
Members read it on the page and acknowledge or sign by checkbox, typed name, drawn signature, or PDF fields.
Track and export
Watch completion, remind the people waiting, waive with a reason, and export evidence.
Capabilities
Everything Resources includes.
Document library
PDF, PowerPoint, Word, Excel, CSV, images, video, and ZIP files in colored categories, searchable by title or reference number.
Read on the page
PDFs render page by page inside the document, on desktop and phone, next to the sign-off panel.
Version history
Every upload is a new version with a change summary; by default the audience is asked to sign again and told why.
Audience targeting
Assign documents to everyone, to roles, or to named members, and add people later.
Acknowledgements and signatures
Checkbox, typed, or drawn signatures, recorded with time, IP address, and device.
PDF field builder
Place signature, initials, date, and text fields on a PDF and keep a stamped signed copy.
Sign-off tracking
Done, waiting, and overdue for every document, reminders to everyone waiting, waivers with a reason, and CSV/PDF export.
Clock-in gate
Optionally hold Time Clock clock-in until a member’s pending documents are completed.
Part of one portal
Works with the rest of your department.
Members keep one secure sign-in and one set of role permissions across every module you turn on.
Questions
Resources FAQ
Is this the old Policies module?
Yes. Policies is now Resources, and it holds more than policies: presentations, spreadsheets, forms, and images too.
What happens when a policy changes?
Upload a new version. By default members are notified and complete it again, and their earlier signed records are kept.
Can members sign off from their phone?
Yes. Members open the document, read the PDF on the page, and acknowledge or sign. Documents that use placed PDF fields can be set to require a desktop.
Do documents show up in Drive?
Yes, when Drive is on. A member’s assigned documents appear in Drive, and one that only needs acknowledging can be acknowledged there.
See Resources with your department’s workflow.
Tell us how you handle this work today. We’ll walk you through it in the full Station Clipboard portal.
Need something we don’t have yet? We build custom modules.
