7(k) overtime is hard
Pay groups support 7–28 day work periods, shift-change start times, and thresholds like 212 hours in 28 days.
Finance & administration Fire/EMS payroll records
Payroll New
FLSA §7(k) work periods, pay rules, explained gross-to-net, two-person run approval, pay statements, and export files for your payroll provider.
- FLSA §7(k) work periods
- Gross-to-net, explained
- Two-person run approval
Why departments switch
What Payroll fixes.
Payroll collects Fire/EMS time, applies your pay rules, and calculates gross and net pay using FLSA §7(k) work periods and the correct regular rate — with the arithmetic behind every figure. Runs are reviewed, approved, and finalized, members read statements under My Pay, and you export a file for the provider that already pays your people.
- Every figure shows its formula
- Nothing finalizes unreviewed
- Works with your current provider
Incentive pay skews overtime
Premiums such as paramedic, driver, or longevity pay are blended into the regular rate before overtime.
Nobody can explain a paycheck
Every earnings, tax, deduction, and garnishment line carries a readable formula — including a callback paid to its minimum.
Switching systems mid-year is risky
Import employees, rates, and year-to-date balances with a review step before anything is saved.
Inside the module
A closer look at Payroll.
Real screens from Station Clipboard, shown with a sample department.
01
Run review
Totals, the finalize checklist, second-approval status, and exceptions for the run.
- Second approval required
- Gross, tax, deductions, net
- Exceptions to resolve or waive
02
Payroll runs
Periods, pay dates, totals, and status for every run.
- Pay date per period
- Finalized runs locked
- Gross and net per run
03
Time review
Time Clock hours for the pay period, with approval status and what still needs review.
- Bring in Time Clock hours
- Approved vs. awaiting review
- Add time by hand
04
Effective-dated pay
Every rate change keeps its dates and reason, with premiums listed below.
- Past rates never overwritten
- A reason on every change
- Premiums in the regular rate
On the phone
My Pay
Members open their latest statement and year-to-date totals from a phone.
How it works
From setup to a record you can trust.
Collect time
Bring in completed Time Clock hours or add time by hand.
Approve time
Only approved time is paid; issues surface as warnings or blocking exceptions.
Calculate and approve
Apply pay rules, calculate gross and net, and approve — with a second approver when you require one.
Finalize and export
Freeze the run, publish PDF statements, and export CSV or TSV for your provider.
Capabilities
Everything Payroll includes.
Effective-dated pay
Rate changes never overwrite history, each carries a reason, and every change is audited.
Pay groups
Weekly, biweekly, semimonthly, or monthly, on a workweek or §7(k) period.
Pay calendar
Generated from pay-day and holiday rules, with time, supervisor, payroll, and funding deadlines.
Fire/EMS pay codes
Regular, overtime, holiday, callback, standby, shift differential, acting, and more — each with tax and overtime treatment.
Pay-rule engine
Holiday, callback minimum, shift differential, reclassify, and flag rules you can simulate first.
Gross-to-net
Pre-tax deductions, federal, FICA, and state withholding, garnishments, and post-tax deductions.
Pay statements
Published PDF statements with year-to-date totals under My Pay, on desktop or phone.
Export Center
Custom CSV/TSV profiles with stored, checksummed files and a download log.
Part of one portal
Works with the rest of your department.
Members keep one secure sign-in and one set of role permissions across every module you turn on.
Questions
Payroll FAQ
Does Station Clipboard pay our employees?
No. Payroll records and explains pay; your existing provider still moves the money. You export a file for them.
Are tax tables built in?
No. Your administrator enters and confirms each year’s tax figures before they are used.
Do we need Time Clock?
No. Payroll works with Time Clock, with time entered by hand, or alongside another time system.
Can one person approve and finalize a run?
Only if you allow it. Turn on second approval and a different person must approve before the run can be finalized.
See Payroll with your department’s workflow.
Tell us how you handle this work today. We’ll walk you through it in the full Station Clipboard portal.
Need something we don’t have yet? We build custom modules.
