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Scheduling

Professional staffing and scheduling built for Fire & EMS.

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Station Clipboard Module

Scheduling

A full department scheduling system covering schedule periods, availability collection, shift building, intelligent assignments, trade and pickup workflows, time off management, hour caps, and analytics. Integrates with Clock-In for scheduled vs. actual hour comparisons.

Schedule Builder

Create shifts, assign members manually, or use intelligent engines to fill roles. Supports role-based and certification-based staffing requirements per shift.

Availability Collection

Members paint their availability for a period and submit it for review. Admins can lock and reopen availability windows to keep the process organized.

Best-Fit Engine

An automated ranking engine that evaluates all eligible candidates for a shift based on availability, hour caps, and required certifications.

Auto-Builder

Generates a complete draft schedule automatically based on your department's staffing rules, certification requirements, and collected availability.

Trade & Pickup Workflow

Member-to-member shift trading with optional manager approval. Certification eligibility is verified automatically so only qualified members can cover a trade.

Time Off Management

A calendar for requesting and managing time-off requests. Integrates with the schedule so time-off blocks are reflected in availability and shift assignments.

Schedule Periods

Full lifecycle management: Draft to Collect Availability to Review to Build to Publish. Members can only see and interact with schedules at the appropriate stage.

Reports & Analytics

PDF and CSV exports for schedules and fairness analytics showing how hours and shifts are distributed across members and roles.

Have questions? Call us at (979) 341-9333

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Under the Hood

Key Concepts

Schedule Period Lifecycle

A schedule moves through distinct stages: Draft, Collect, Review, Build, and Publish. Each stage gates what members and admins can do, keeping the process organized and preventing premature publishing.

Certification-Based Staffing

Shifts can require specific certifications for certain positions. The Best-Fit Engine and Auto-Builder both enforce these requirements so only qualified members appear as eligible candidates.

Time Clock Integration

When Clock-In is active, Scheduling can compare scheduled hours against actual worked hours, giving supervisors visibility into attendance, overtime, and missed shifts in one report.