Files scattered across modules
Documents, certificates, attachments, and course material in one list, badged by source.
Platform foundation Files in one place
Drive New
Every file a member can already see across the portal, in one place, plus folders of their own they can share with people or whole roles.
- One list of every file
- Needs Action in one place
- Share with a role
Why departments switch
What Drive fixes.
Drive gathers the files the portal already shows a member — assigned documents, their training certificates, HR documents issued to them, announcement attachments, course material, ticket files — each badged with where it came from and opening back into that module. Anything still waiting on them sits in one Needs Action list. Alongside it, members keep their own folders and files, with versions, and share them with named people or with a whole role.
- Never widens what anyone can see
- Acknowledge a document on the spot
- Role shares follow the role
Members miss what is waiting on them
Needs Action gathers every document still to read or sign, with due dates.
Crew files live on personal drives
Members keep folders in the portal, with versions, under department limits.
Shared folders go stale
Share with “every Lieutenant” and access follows whoever holds the role.
Inside the module
A closer look at Drive.
Real screens from Station Clipboard, shown with a sample department.
01
Needs Action
Everything still waiting on this member, to read or to sign.
- Waiting, overdue, to read, to sign
- Acknowledge without leaving Drive
02
My Files
A captain’s crew folder with versioned files.
- Versions kept on replace
- Storage used against the quota
- Gallery or list view
03
Shared with me
Folders and files colleagues have shared, with who shared them.
- Shared by name or by role
- Owner shown on every item
04
Drive settings
Department limits on storage, file size, types, and sharing.
- Per-member storage quota
- Turn role sharing on or off
- Choose contributing modules
On the phone
Drive on a phone
A member’s files and what needs them, on a phone.
How it works
From setup to a record you can trust.
Find
Search every file you can see, or filter by the module it came from.
Act
Read and acknowledge what is waiting on you from Needs Action.
Keep
Upload into your own folders, replace files with new versions, and star what you use.
Share
Give named members or a whole role view, edit, or manage access to a file or folder.
Capabilities
Everything Drive includes.
Linked files
Resources, training certificates, HR documents, announcements, courses, onboarding, tickets, chat, and assets, each badged with its source.
Needs Action
Documents still to read or sign, with due and overdue counts; an acknowledgement is recorded by Resources against the version read.
My Files
Colored folders, uploads, renames, and moves, with gallery and list views and in-folder search.
Versions
Replace a file and earlier versions are kept with a change note.
Sharing
Share files or folders with named members or whole roles, as view, edit, or manage.
Stars and shortcuts
Star anything, and file linked documents into your own folders as shortcuts.
Department limits
Per-member storage quota, largest file size, allowed file types, and which modules contribute files.
Administrator access
Open a departed member’s drive to recover files, with every access written to the activity log.
Part of one portal
Works with the rest of your department.
Members keep one secure sign-in and one set of role permissions across every module you turn on.
Questions
Drive FAQ
Can Drive show someone a file they should not see?
No. A linked file appears only because the module that owns it already lets that member see it. Drive never widens access.
Do we need Resources to use Drive?
No. Drive needs only Core. Each linked module contributes files when it is on and nothing when it is off.
What happens when somebody leaves a role?
Role shares are resolved live. A member who leaves the role loses access, and whoever takes it gains access, without anybody re-sharing.
See Drive with your department’s workflow.
Tell us how you handle this work today. We’ll walk you through it in the full Station Clipboard portal.
Need something we don’t have yet? We build custom modules.