Nobody knows who has what
Issued gear is tracked per member, with dates and who issued it.
Field operations Uniforms & gear
Quartermaster
Uniform and gear inventory by size, role eligibility, member requests and approvals, scan-to-issue, issued-gear tracking, and low-stock alerts.
- Request, approve, issue
- Scan a SKU to issue
- Low-stock alerts
Why departments switch
What Quartermaster fixes.
Organize gear into categories, items with pictures, and sizes with their own SKU, and decide which roles can request each item. Members browse and request what they need from a phone, the quartermaster scans or picks gear to issue it in one step — deducting stock and recording it against the member — and stock managers are alerted when a size runs low.
- Everyone knows who has what
- Requests have one queue
- Every stock change is recorded
Requests arrive by text
Members request eligible items into a single approval queue.
Stock runs out unnoticed
Alerts fire when a size drops to its threshold.
Supply use goes unrecorded
Supplies checklists send shortages and consumption for review.
Inside the module
A closer look at Quartermaster.
Real screens from Station Clipboard, shown with a sample department.
01
Request queue
Pending requests with size, quantity, and date, approved or rejected in one click.
- Seven requests awaiting review
- Approve issues and deducts stock
- Reject with a reason
02
Sizes and SKUs
Each size carries its own SKU, on-hand count, and alert threshold.
- A SKU for every size
- Per-size low-stock threshold
- Who the item is for
03
Member inventory
What one member holds, when it was issued and by whom, with returns and open requests.
- Issued date and issuer
- Return with optional restock
- Open requests underneath
On the phone
My Gear on a phone
Members see what is signed out to them and request more in a tap.
How it works
From setup to a record you can trust.
Build the catalog
Categories, items with pictures, sizes with SKUs, and role eligibility.
Members request
Browse eligible items, see stock status, and request a size and quantity.
Approve or issue
Approve a request, or scan labels into an Issue gear list that fills open requests.
Return and restock
Process returns with optional restock, and adjust stock with notes.
Capabilities
Everything Quartermaster includes.
Per-size stock
On-hand counts, SKUs, and low-stock thresholds for every size.
Role eligibility
Limit items to specific roles on browse and on request.
Scan to issue
A USB scanner at the desk or the phone camera adds the scanned size to Issue gear.
Issue gear
Issue several items to a member at once; issuing gear someone asked for approves their request.
Request queue
Approve, reject with a reason, or let members cancel pending requests.
Low-stock alerts
Action-required notifications to the people who manage stock.
Stock ledger
Every add, subtract, adjustment, issue, and return with who and why, shown per size.
My Gear on a phone
Members see what is signed out to them, their requests, and a one-tap Request gear button.
Part of one portal
Works with the rest of your department.
Members keep one secure sign-in and one set of role permissions across every module you turn on.
Questions
Quartermaster FAQ
Can members only see gear they are eligible for?
Yes. Items limited to roles are hidden from members without those roles.
Do we need a barcode scanner?
No. A USB scanner can be switched on per device, and a phone camera works without any setup. Gear can always be picked from the list.
Do checklists change stock automatically?
No. Shortages and use logged on supplies checklists wait in Event Reviews until someone approves them.
See Quartermaster with your department’s workflow.
Tell us how you handle this work today. We’ll walk you through it in the full Station Clipboard portal.
Need something we don’t have yet? We build custom modules.
