Spreadsheets nobody can find
Shared, searchable workspaces with column filters, groups, retirement, and full history.
Field operations Equipment workspaces
Assets
Custom equipment workspaces with 19 field types, barcode scanning, expiration reminders, recurring maintenance, and full record history.
- 19 field types
- Camera or USB scanning
- Expiration reminders
Why departments switch
What Assets fixes.
Build the equipment registers your department actually uses — apparatus, SCBA, medical inventory, turnout gear, radios — from templates or scratch with 19 field types, and group them in the sidebar. Find records with a phone camera or USB scanner, get reminders before items expire, schedule recurring maintenance, and keep files, service, checklist alerts, and history on every record.
- Registers people can find
- Nothing quietly expires
- Service stays on schedule
Gear and certifications quietly expire
Expiration fields send reminders at the thresholds you choose.
Recurring service gets missed
Maintenance tasks calculate the next due date for every record, and can apply only to records that match a field value.
“Which pack is this?”
Scan a barcode to jump straight to the record, from any workspace.
Inside the module
A closer look at Assets.
Real screens from Station Clipboard, shown with a sample department.
01
Fleet register
Units with station, status, mileage, expiration dates, and maintenance status.
- Status badges per unit
- Countdown to each expiration
- Filters on every column
02
Expiring EMS stock
Drugs and supplies by unit with barcode, lot number, par level, and expiration.
- Lot numbers and par levels
- Expired items flagged in red
- Barcodes on every line
03
Due Work
Overdue and coming-due maintenance across every workspace, with Log service on each line.
- Overdue and coming-due counts
- One list across workspaces
- Log service in one click
On the phone
Assets on a phone
Scan an asset, see what needs service, and open any workspace.
How it works
From setup to a record you can trust.
Pick a template
Apparatus Fleet, Apparatus Equipment, SCBA, Medical Inventory, Turnout Gear & PPE, Equipment, Technology, or custom.
Load your records
Add records one at a time, in bulk, or from a CSV import you review first.
Set reminders and service
Add expiration thresholds and recurring maintenance tasks.
Work the Due Work list
Log service and review each record’s files, history, and alerts.
Capabilities
Everything Assets includes.
Custom workspaces
Separate registers with their own fields, icon, color, and sidebar group.
19 field types
Including expiration, barcode, currency, personnel, station, and apparatus fields, with roles like status and assigned member.
Barcode capture
Full-screen phone scanner with torch and typed fallback, plus USB keyboard-wedge scanners.
Expiration reminders
Role and member notifications with priority, email, and custom messages.
Recurring maintenance
Every N days, weeks, or months, with backdated completions, notes, and per-value conditions.
Due Work
Everything overdue or coming due across workspaces, with Log service on each line.
Record profiles
Details, attachments, assignment, service, checklist alerts, and field-level history.
Phone screens
Scan an asset, see what needs service, and open any record from a phone.
Part of one portal
Works with the rest of your department.
Members keep one secure sign-in and one set of role permissions across every module you turn on.
Questions
Assets FAQ
What happened to categories and locations?
Asset inventory now lives in custom workspaces. Station and apparatus fields use your department’s Definitions lists.
Does it work with Checklists?
Yes. Checks can target workspace records, write results into their history, and mark units out of service.
Can we bring in our existing spreadsheet?
Yes. Import a CSV, review the rows before they are saved, and export any workspace to CSV later.
See Assets with your department’s workflow.
Tell us how you handle this work today. We’ll walk you through it in the full Station Clipboard portal.
Need something we don’t have yet? We build custom modules.
