Record and reconcile department time
- 1
Choose clock-in methods and which roles may use portal, kiosk, and face clock-in.
- 2
Create jobs and set any role, day-of-week, or capacity limits; decide whether station selection is required.
- 3
Design the kiosk in the Kiosk Designer and assign kiosk PINs if used.
- 4
Members clock in from the portal or kiosk, choosing a job or station when required.
- 5
Administrators review who is on duty, resolve flagged entries and missing clock-outs, and correct time with a note.
- 6
Run analytics and export PDF or CSV time reports.
Choose a step-by-step task guide
Each guide includes prerequisites, exact actions, verification, and troubleshooting—not just a feature summary.
Module capabilities
- Portal and kiosk clock-in with password, PIN, or optional face recognition
- Separate role lists for portal, kiosk, and face clock-in
- My Time Entries with hours, methods, and notes
- Department records, flags, and missing clock-out detection (18 hours by default)
- Administrative corrections, forced clock-out, and audit history
- Jobs limited by role, day of week, and how many people can hold them at once
- Department-defined availability statuses (off by default) that never change hours worked
- Face enrollment by admins or members with optional approval; only encrypted templates are stored, never photos
- Kiosk PINs of 4–8 digits, unique within the department
- 1920×1080 Kiosk Designer with clock, punch, face, on-duty, stat, message, logo, and image widgets
- Optional clock-in gate that holds clock-in until pending announcement or resource acknowledgements are cleared
- Analytics and PDF/CSV time reports
Before your department relies on it
- 1
Choose which methods are on and which roles may use each one.
- 2
Create jobs before requiring job selection.
- 3
Add more than one active station before requiring station selection.
- 4
Confirm the missing clock-out threshold and whether corrections require a note.
- 5
Sign the kiosk device in with an operator account that holds the kiosk permission, then test every method at the station.
- 6
Decide whether the required-reads gate should apply before rolling it out.
Portal destinations
These destinations appear only when the module is enabled and your roles grant the required access.
| Area | Portal path |
|---|---|
| Time Clock home | /modules/clock-in |
| My Time Entries | /modules/clock-in/my-entries |
| Records | /modules/clock-in/records |
| Analytics | /modules/clock-in/analytics |
| Time Reports | /modules/clock-in/reports |
| Face Training | /modules/clock-in/face-training |
| Kiosk PINs | /modules/clock-in/kiosk-pins |
| Kiosk Designer | /modules/clock-in/kiosk-designer |
| Launch Kiosk | /modules/clock-in/kiosk |
| Settings | /modules/clock-in/settings |
Associated modules
Required modules must be enabled first. Related modules exchange data or extend the workflow when both are available.
Dependencies
RequiredCoreWorks especially well with
Works withSchedulingWorks withCreditsWorks withPayrollWorks withStation BoardAnswers before you get stuck
What if someone forgot to clock out?
An authorized administrator can force the clock-out and document the correction.
Are face photos stored?
No. Only an encrypted numeric face template is stored.
Does an availability status change hours?
No. Statuses such as In Service or Out of Service never open or close a time entry.
Why won’t the kiosk open?
The kiosk must be launched from a signed-in account that has the kiosk-management permission, and it is a desktop-sized screen.