Applications arrive everywhere
One public hub per pipeline, with every submission in one searchable list.
People & readiness Applicant tracking
Recruiting
Formerly Applications Flow
Public Application Hubs, reviewer votes, panel interviews with scorecards, references, Smart Scan review assistance, applicant email, and conversion to personnel.
- 17 hub types
- Weighted interview scorecards
- Applicant-to-member handoff
Why departments switch
What Recruiting fixes.
Publish a branded Application Hub for each pipeline, then work every applicant from one record: reviewer votes, documents, a panel interview with weighted scorecards, the background check, notes, and the decision. Applicants apply from any phone without an account and check their status in an email-code applicant portal. Approved candidates become personnel and start onboarding.
- Every applicant gets a clear path
- Reviewers vote, the majority decides
- Approved data moves forward
Reviewers lose context
Votes, scorecards, documents, notes, emails, and stage history stay on the record.
Applicants keep asking for status
An email-code applicant portal shows status, requests, and interview booking.
Approval means re-entering data
Convert an approved applicant into personnel and start onboarding.
Inside the module
A closer look at Recruiting.
Real screens from Station Clipboard, shown with a sample department.
01
All applications
Every hub’s applicants with stage, reviewers, and submitted date.
- Awaiting decision and overdue counts
- Three hubs in one list
- Reviewers shown per applicant
02
Panel scorecards
Weighted criteria averaged across the interview panel, with each interviewer’s comments.
- Averages per criterion
- Each interviewer’s recommendation
- Comments tied to criteria
03
To review
A reviewer’s assigned applications with due dates.
- Due dates for each review
- Overdue and due-soon counts
04
Smart Scan
Completeness, configured rules, and document review — advisory only.
- Rules-based, not AI
- Never approves or denies
05
Hub builder
Fire and EMS field types grouped in a palette, with required questions marked.
- Public safety field types
- Required fields marked
- Public link and settings
On the phone
Apply from a phone
A branded, multi-step application with no account needed.
How it works
From setup to a record you can trust.
Build the hub
Pages, sections, fields, stages, branding, dates, reviewer access, and automations.
Receive submissions
Applicants apply from any device, save and resume, and upload documents.
Review and interview
Assign reviewers with deadlines, collect votes, and run panel interviews.
Decide and convert
Approve, conditionally approve, waitlist, or deny — then hand the person to Core and Onboarding.
Capabilities
Everything Recruiting includes.
Form builder
About 40 field types, including fire, EMS, and driver certifications, references, uploads, and a typed-name signature.
All applications
Filters, tags, stages, reviewers, and counts for what is awaiting a decision or overdue.
Reviewer votes
Assignments with deadlines, a To review queue, review forms, and a majority that decides once every vote is in.
Interviews
Panels, weighted scorecards, availability applicants book themselves, no-show tracking, and automatic reminders.
References and documents
Reference questionnaires, document verification, and single-use replacement links.
Smart Scan
Rules-based — not AI — completeness and document checks that raise flags and never decide.
Applicant email and automations
13 template types with variables and attachments, a delivery log, and hub automations that tag, assign, move, or email.
Conversion
Create the account, assign role, station, and supervisor, and start an onboarding program.
Part of one portal
Works with the rest of your department.
Members keep one secure sign-in and one set of role permissions across every module you turn on.
Questions
Recruiting FAQ
Is this the old Applications Flow?
Yes. Applications Flow is now called Recruiting.
Do applicants need a portal account?
No. Applicants use the public form and an email-code applicant portal.
Does Smart Scan approve or reject anyone?
No. It checks completeness, documents, and the rules you configure, and raises flags for a person to review. Decisions are always made by reviewers or an officer.
How are decisions made?
Assigned reviewers vote. When every required vote is in and a majority agrees, the application is decided; otherwise an authorized officer records the decision.
See Recruiting with your department’s workflow.
Tell us how you handle this work today. We’ll walk you through it in the full Station Clipboard portal.
Need something we don’t have yet? We build custom modules.
