Set up and finalize a payroll run
- 1
Set up pay groups, pay codes, pay rules, and this year’s tax figures.
- 2
Add employees with effective-dated rates, or import them with year-to-date balances after review.
- 3
Generate the pay calendar.
- 4
Collect time from completed Time Clock entries or enter it by hand, then approve it.
- 5
Create a run, resolve warnings and blocking exceptions, and calculate gross and net.
- 6
Approve the run (optionally with a second approver), finalize it, and publish statements.
- 7
Export a CSV or TSV file for your payroll provider.
Choose a step-by-step task guide
Each guide includes prerequisites, exact actions, verification, and troubleshooting—not just a feature summary.
Module capabilities
- Effective-dated pay rates that never overwrite history
- Pay groups: weekly, biweekly, semimonthly, or monthly, on a workweek or a 7–28 day §7(k) period
- Pay calendar with time, supervisor, payroll, and funding deadlines
- Fire/EMS pay codes with tax and overtime treatment
- Pay rules for holiday, callback minimum, shift differential, and reclassification, which you can simulate first
- Gross-to-net with pre-tax deductions, federal, FICA, and state withholding, garnishments, and post-tax deductions, each line with a formula
- Published PDF statements with year-to-date totals under My Pay
- Export Center with custom CSV/TSV profiles, stored files, and a download log
- Reviewed imports of employees, rates, and year-to-date balances
Before your department relies on it
- 1
Enter and confirm each year’s tax figures before the first run.
- 2
Confirm §7(k) period length, start time, and threshold for each pay group.
- 3
Simulate pay rules before using them.
- 4
Require a second approver if policy calls for it.
- 5
Build an export profile that matches your provider’s layout.
- 6
Keep your existing provider for payment and tax filing.
Portal destinations
These destinations appear only when the module is enabled and your roles grant the required access.
| Area | Portal path |
|---|---|
| Overview | /modules/payroll/overview |
| My Pay | /modules/payroll/my-pay |
| Time | /modules/payroll/time |
| Runs | /modules/payroll/runs |
| Run detail | /modules/payroll/runs/:id |
| Employees | /modules/payroll/employees |
| Pay Calendar | /modules/payroll/calendar |
| Exports | /modules/payroll/exports |
| Imports | /modules/payroll/imports |
| Settings | /modules/payroll/settings |
Associated modules
Required modules must be enabled first. Related modules exchange data or extend the workflow when both are available.
Dependencies
RequiredCoreWorks especially well with
Works withTime ClockAnswers before you get stuck
Does Station Clipboard pay our employees?
No. Payroll records and explains pay. Your existing provider moves the money using the file you export.
Are tax tables built in?
No. An administrator enters and confirms each year’s tax figures.
Do we need Time Clock?
No. Time can be entered by hand or come from another system.