Quartermaster

Request, issue, and restock gear

1. 1

   Create categories, items with pictures, and sizes with on-hand counts, SKUs, and low-stock thresholds.

2. 2

   Limit items to eligible roles.

3. 3

   Members browse eligible items and request a size and quantity.

4. 4

   Approvers approve or reject with a reason; approval deducts stock and records the issue.

5. 5

   Staff can issue gear directly with a stock check.

6. 6

   Process returns with optional restock and adjust stock with notes.

Module capabilities

• Per-size stock with on-hand counts, SKUs, and low-stock thresholds
• Role eligibility applied when browsing and requesting
• Stock ledger entry for every add, subtract, adjustment, issue, and return, with who and why
• Direct issue with a stock check and member notification
• Request queue with approve, reject with a reason, and member cancellation of pending requests
• Low-stock alerts to the people who manage stock
• Event Reviews for shortages and consumption logged by supplies checklists (requires Checklists)
• Phone layouts and a Uniforms tab on each member’s profile

Before your department relies on it

1. 1

   Standardize item names and sizes before entering counts.

2. 2

   Set eligibility by role rather than by person.

3. 3

   Choose realistic low-stock thresholds per size.

4. 4

   Decide who approves requests.

5. 5

   Count physical stock regularly and record adjustments with a note.

6. 6

   Use Assets for individually tracked equipment.

Portal destinations

These destinations appear only when the module is enabled and your roles grant the required access.

Associated modules

Required modules must be enabled first. Related modules exchange data or extend the workflow when both are available.

Answers before you get stuck

Detailed Quartermaster guides