Information is fragmented
Personnel, schedules, hours, records, messages, and documents live in separate places.
The Station Clipboard Department Portal
One operational workspace for your entire department.
Replace disconnected spreadsheets, paper, group texts, and point solutions with one secure system for your people, time, readiness, apparatus checks, the fireground, communication, compliance, payroll, and daily station work.
28 connected modulesRole-based accessWeb, phone, kiosk & station TV
One identity across every module
Enable what the department needs
Every role and permission controlled
What we solve
Your department should not have to assemble its own operating system.
When each workflow lives in a different tool, members repeat information, officers lose visibility, and accountability depends on someone remembering where the record lives.
Members repeat work
The same person, shift, activity, or qualification gets entered again for every process.
Officers lack a shared view
Coverage, compliance, applications, equipment, and engagement are difficult to see together.
Accountability is manual
Approvals, acknowledgements, changes, and handoffs disappear into texts, paper, or inboxes.
What changes
One system turns department activity into shared operational clarity.
One member record
Accounts, roles, certifications, schedules, credits, training, gear, and activity stay connected to the person.
Cleaner handoffs
Approved applicants become personnel, onboarding opens the right work, and completed shifts can award credits.
Clear next actions
Members see what needs attention while officers see approvals, exceptions, gaps, and progress.
Records with context
Statuses, decisions, acknowledgements, assignments, and changes keep an accountable history.
Connected by design
Work moves forward without starting over.
The portal connects the lifecycle of people and department operations while keeping each module independently controllable.
RecruitPublish an Application Hub and manage the complete candidate record.
ActivateConvert approved applicants into personnel and assign a versioned onboarding program.
OperateSchedule, clock time, run apparatus checks, command the fireground, file NERIS reports, chat, train, and issue gear.
ImproveUse reports, credits, compliance, approvals, and activity history to guide the department.
Module management
28 modules. Turn on what your department needs.
Core is always included. The other 27 modules are turned on as they become part of your plan, and your own administrators decide when to enable them. Need a workflow that isn’t listed? We build custom modules too.
Platform foundation
Identity, permissions, communication, automation, and the connections everything else builds on.
Required
Core
People, roles, permissions, a dashboard of everything waiting on you, department communications, the shared calendar, Workflows automation, and the audit trail every module relies on.
Explore moduleIntegrations
Weather, news, Active911, PSTrax, and WhenToWork connectors — plus in-house data sources — that power boards, the calendar, CAD importing, and call-triggered Workflows.
Explore moduleStation Board
Design 1920×1080 station TV boards with 20 live widgets, rotating slides, and private links you can lock to your network.
Explore moduleNew
Drive
Every file a member can already see across the portal, in one place, plus folders of their own they can share with people or whole roles.
Explore modulePeople & readiness
Time, staffing, engagement, training, documents, recruiting, onboarding, and HR records.
Time Clock
Clock in from the portal, the dashboard, or a station kiosk with a PIN or face match — with jobs, availability statuses, an attention queue, and reports.
Explore moduleScheduling
Availability from any phone, rotations, a seat-by-seat Schedule Admin grid, staffing checks, trades, time off, and a callout board that widens the search for cover.
Explore moduleCredits
Activities, stacked goals, periods, requests, a leaderboard, a prize catalog, and automatic credit from Time Clock shifts.
Explore moduleTraining
Training events, rosters, hours and CE, self-logged drills, certificates, requirements by role, a readiness matrix, analytics, and audit-ready exports.
Explore moduleResources
Formerly PoliciesOne library for SOGs, policies, protocols, decks, spreadsheets, and images, with versioning, targeting, and acknowledgement or signature tracking.
Explore moduleOnboarding
Versioned onboarding programs with stages, dependencies, approvals, gear, certifications, and issued accounts, tracked from assignment to completion.
Explore moduleRecruiting
Formerly Applications FlowPublic Application Hubs, reviewer votes, panel interviews with scorecards, references, Smart Scan review assistance, applicant email, and conversion to personnel.
Explore moduleNew
HR Info
Performance plans, progressive discipline, leave of absence, and coaching notes — prepared, approved, issued, and acknowledged.
Explore moduleNew
Courses
Your department’s own video courses, readings, and tests, taken in the portal, with a player that will not credit a skip.
Explore moduleField operations
Apparatus checks, equipment, gear, the fireground, and the report that follows the call.
New
Checklists
Truck, SCBA, and PPE checks the whole crew works together, with a readiness board, missed-check tracking, and failed items that become repair alerts.
Explore moduleAssets
Custom equipment workspaces with 19 field types, barcode scanning, expiration reminders, recurring maintenance, and full record history.
Explore moduleQuartermaster
Uniform and gear inventory by size, role eligibility, member requests and approvals, scan-to-issue, issued-gear tracking, and low-stock alerts.
Explore moduleNew
Incident Command
A full-screen Command Portal with tactical checklists, a PAR accountability clock, unit tracking, a map with hydrants and preplans, and a closeout record that can start the NERIS report.
Explore moduleIncident Reporting
Guided NERIS reports started from CAD calls or the command board, checked against NERIS rules, auditor-reviewed, and sent to NERIS through a server-side integration.
Explore moduleNew
TIFMAS
Run Texas Intrastate Fire Mutual Aid System deployments from the road: daily ICS 214s, crew and equipment hours, travel and purchases, and a TDEM reimbursement packet built from what was recorded.
Explore moduleCommunication & engagement
Chat, meetings, surveys, requests, corrections, and officer elections.
New
Chat
Role-controlled channels, direct messages, and small groups — with replies, reactions, mentions, files, GIFs, link previews, unread counts, and push to members’ phones.
Explore moduleNew
Meet
In-portal video meetings with role invites, recurring schedules, host controls, a lobby, guest links, and attendance taken for you.
Explore moduleNew
Surveys
Named, anonymous, or public surveys with nine question types, section headings, conditional questions, QR sharing, live summaries, and CSV export.
Explore moduleNew
Tickets
Requests routed by category, with custom intake forms, SLA due dates and warnings, internal notes, outside sharing with vendors, and analytics.
Explore moduleNew
Corrections
Return a report, send a shift notice, or set up your own kinds of items, like a policy acknowledgment. Members answer from an email link with no login, and the portal chases whoever has not.
Explore moduleNew
Elections
Officer elections with sealed secret ballots, plurality, approval, or ranked-choice counting, voter receipts, and a tamper-evident audit trail.
Explore moduleNew
Community Alerts
Your department’s own resident notification service: a public signup page, topics and areas, email, text, and browser alerts, approvals, and delivery analytics.
Explore moduleFinance & administration
Payroll records and the department budget.
New
Payroll
FLSA §7(k) work periods, pay rules, explained gross-to-net, two-person run approval, pay statements, and export files for your payroll provider.
Explore moduleNew
Budget
Your budget as an editable sheet: any fiscal year, your own GL codes, spending pace against the calendar, prior-year comparison, and exports.
Explore moduleCustom modules
Request a Custom Module Don’t see the workflow your department needs?
We build custom modules. Tell us what you track today, who touches it, and what a good outcome looks like — we’ll scope a module that lives inside the same portal, permissions, and member accounts.
A real department workspace
Built around the work—not a generic office template.
See how the same visual language carries from the dashboard into communication, time, engagement, and member security.
Security and control
Give every person the access they need—and no more.
Station Clipboard combines individual accounts, department-defined roles, optional two-factor authentication, organization isolation, and activity history.
Individual accounts
Stop sharing credentials between members or administrators.
Role permissions
Control module access and actions by department-defined role.
Two-factor auth
Support authenticator-app or email verification for member sign-in.
Activity history
Keep important administrative and operational changes visible.
Give your department one place to operate with confidence.
Show us the tools and processes your team uses today. We’ll map them into a connected Station Clipboard workflow.
Request a Department Demo